At the time of reservation, payment is due in full.

Payment can be made by American Express, MasterCard, Visa and Discover. Payment may also be made by cash or check at the Eden Prairie Community Center, 16700 Valley View Road.

Fees

8 a.m.–10 p.m.

• Events will end at 10 p.m. in accordance with park ordinances
• Absolutely nothing may be set up before the rental time-frame
• Early vendors will be refused
• Additional time may be rented the day before or after your event to accommodate set-up/tear-down, this is subject to the hourly rental fee and availability

• Tables and 120 chairs to seat a maximum of 120 people
• Twenty 96-by-30 inch and four 72-by-30 inch rectangular banquet tables
• One 17-cubic-foot refrigerator
• Outdoor field area
• Water and electricity
• Sink
• Use of dressing room
• Separate men’s and women’s restrooms in the lower-level and a handicap unisex restroom on the main level
• Exclusive use of the grounds surrounding the barn (patio, parking lot, outdoor field)
• Park attendant (will not remain onsite during your event)

The City reserves the right to cancel any reservation.

In case of cancellation by the City, reservation fees will be returned accordingly.

Cancellation requests must be submitted in writing.

Refunds

• 121 days or more, charge 1 hour of rental fee (refund the rest)
• 91-120 days out, charge 2 hours of rental fee
• 61-90 days out, charge 4 hours of rental fee
• 60 days or less, no refund
• No refunds are given due to weather conditions unless the park or facility is officially closed due to severe, life-threatening weather.

The City of Eden Prairie allows any outside food or caterer at your event.

There is no kitchen on-site at the Riley-Jacques Barn. Any large cooking devices, trailers or food trucks must remain in the parking lot.

Alcohol can be served at your event as a part of your rental contract. Glass containers of any kind or kegs are not allowed.

Food trucks are allowed for a fee of $50 per each Eden Prairie-based vendor, and $100 per each non-Eden Prairie-based business, and must be listed on the waiver form.

The following documents are required at least 2 weeks before the rental:

• Department of Health license
• Certificate of liability insurance, specifically naming the City of Eden Prairie as an additional insured

All decorating must be set up and removed during your rental period.

Nothing can be delivered before the rental period or left behind. Please see detailed Decorating Guidelines below for more inside and outside decorating information.

Music/Amplification

Sound levels for bands and DJs must comply with the park district ordinance, which is no louder than 70 decibels at 100 feet away from the sound source. Bands and DJs are not allowed to play outside.

The large outdoor field may be used as a part of your event.

Vehicles are not allowed at the ceremony site and setup cannot interfere with the driveway or area adjacent to the private house.

Photography is allowed in the public spaces on the farmstead.

• The private home on the property is not a public space
• You are not allowed to drive on any of the trails

Special permission is required 14 days prior to your reservation for special equipment, inflatables and/or amusement contraptions, including a Certificate of Insurance naming the City of Eden Prairie as an additional insured.

There is a limit to the number of items the site can support. All items must be noted on your permit. It shall be unlawful to bring in, set up, construct or operate any amusement or entertainment contraption, device or gadget without a permit.

The parking lot immediately adjacent to the barn is reserved for rental groups.

There are approximately 38 parking spaces and 2 handicap spots at the barn. Overflow parking is available in the Riley Lake Park main entrance lot on a first-come, first-served basis, with up to 191 spots available.

Parking is not allowed on the grass or on Riley Lake Road.

Overnight Parking

Cars may be left overnight until 10 a.m. the following morning. An additional permit is required and must be secured 14 days prior to your event.

Cleanup must occur within 30 minutes of the end of your reservation period.

Your reservation fee includes normal site maintenance. If your group causes extraordinary maintenance service, an hourly rate to cover labor costs will be charged.Your group is responsible for general site cleanup at the conclusion of your event.

Personal Items and Decorations

Remove all decorations and personal belongings inside the pavilion, on the grounds and ceremony site by the end of your rental period. This includes equipment from a rental company. Empty and wipe out refrigerators and freezer. Leftover food should be removed by the rental party or placed in the trash cans.

Floors

Wipe up any spills, the park attendant will show you were a mop is kept.

Trash, Recycling, Compost

We currently do not offer a recycling option onsite. Please check all outdoor areas including the ceremony site and remove or dispose of any leftover cans, food or plates/utensils from the area. Break down any boxes and place inside appropriate receptacles inside or outside at the Barn.

Time

Based on experience with events at the Riley-Jacques Barn, it will take 60 minutes to set up or tear down and clean the site adequately. Please plan accordingly.

Candles/Flames

Candles, sternos or any other open flames are not allowed.

Rafters

You may string lights, fabric or other decorations through the lower end of the barn rafters. You may not hang decorations from light fixtures or the upper loft.

Walls

You may not use nails to affix anything to the walls of the barn. You may use tape or a 3M command-strip type item.

Stage

Free-standing decorations may be placed on the stage. You may decorate the rafters over the stage or the wall behind the stage.

Extension Cords

The City of Eden Prairie does not provide extension cords. Electrical outlets are available through the walls and posts.

Glitter, Confetti

Or other items that are thrown or released are not allowed.

Personal Items

All items (personal and rental) must be brought in and taken out during your designated rental time. Storage space is not provided.

Decorations

All decorations at this site must be freestanding. All decorations must be set-up and removed during your rental period. Lights are allowed; however, you need to provide your own extension cord.

Decorative Flames

Tiki torches, candles, bonfires and sky lanterns are not allowed.

Canopies

Canopies are allowed at the overlook, but cannot be larger than 20-by-10 feet, or 200 square feet. The canopy must be freestanding and removed at the end of the rental period.

• Arbors and free-standing decorations may be carried out to the ceremony site.
• If desired, you must provide your own sound system and extension cord for the ceremony site. Electrical is not available in the field, electrical would need to be run from the barn.
• Canopies or tents larger than 20-by-10 feet, or 200 square feet require a permit from the City's Building Inspections Division, 952-949-8342, no later than 14 days before the event. The canopy or tent cannot be staked into the ground, use of weights is allowed.
• Canopies/tents must be set up and taken down during your rental period.

Picnic Tables

A limited number of outdoor picnic tables will be set up near the pavilion. These tables are for outside use only and may not be moved from their locations.

Driving

Vehicles are not allowed to drive out to the ceremony site or on the grass.